CityLinkers' corporate secretarial team provides comprehensive support to clients at every stage of their business entities' lifecycles. According to the Hong Kong Companies Ordinance, the appointment of a company secretary is mandatory for all limited companies incorporated in Hong Kong. The company secretary must be either a Hong Kong resident aged 18 or above or a limited company incorporated in Hong Kong itself.
Providing Company Secretary (com sec) services to your business throughout the various stages of their existence
We provide comprehensive services to ensure that our clients fully fulfil their statutory compliance obligations. These services include company incorporation and registration, as well as ongoing maintenance and governance. Our corporate secretarial team has extensive experience across multiple jurisdictions and can provide end-to-end assistance. We collaborate with our clients to establish new corporate structures, implement robust governance frameworks, fulfil secretarial obligations, and administer day-to-day corporate matters. By leveraging our expertise, clients can focus on their core business objectives while trusting us to maintain their entities in full accordance with legal and regulatory requirements. Our comprehensive corporate secretarial support provides clients with the assurance and peace of mind that they need.
CityLinkers provides the following Company Secretarial (com sec) services for Hong Kong companies
As company secretary (com sec), keeping the company compliant
As your company secretary (Com Sec), CityLinkers provides comprehensive corporate compliance support to ensure that your business and its operation thoroughly comply with the regulations in the Hong Kong Companies Ordinance. This includes your statutory returns and ensuring that company records are kept up to date.
As company secretary, maintaining the statutory books
In accordance with Hong Kong regulations, companies are obligated to maintain accurate and current statutory records, stored securely in physical or digital form, and to make them accessible for public inspection when required. CityLinkers ensure that clients' statutory books fulfil all legal obligations. The essential records we keep updated on the company's behalf include:
- Register of directors, members, shareholders, and company secretary with their particulars
- Register of significant controllers - individuals or entities with substantial control/ownership
- Register of charges over company assets used as security for finances
- Minutes of director and member meetings documenting proceedings and resolutions
- Financial statements - balance sheets, income statements, and other accounting records
As company secretary (com sec), filing statutory returns
As your company secretary, we are responsible for ensuring all statutory returns are filed on time and accurately. Some of the most common returns include:
- Annual return: Must be filed within 42 days of your company’s incorporation anniversary.
- Tax return: Must be filed by all companies that are liable to pay taxes.
- Other reports: Several other reports may need to be filed depending on the company.
What CityLinkers can help as company secretary (com sec)
- File annual reports to the Company Registry
- Arrange annual general meetings and prepare required documents
- Handle changes to articles of associations, company names, directors, company secretaries or auditors
- Handle share allotment and transfer
- Provide supporting facilities, such as registered office, authorized representative of the regular secretary, legal document agent, etc.
- Maintain legal registration and documentation
- Handle company deregistration and liquidation
Why engage CityLinkers as your company secretary
Expertise and experience
CityLinkers has specialised expertise in company secretarial services and considerable experience in handling compliance, filings, and administrative tasks for clients. This approach has the potential to save time and ensure that tasks are completed to the highest standard.
Compliance Assistance
At CityLinkers, we are committed to ensuring that our company is fully compliant with all legal and regulatory requirements. They are committed to maintaining their knowledge of any changes to regulations and filings. This is an effective method of avoiding penalties for non-compliance.
Corporate Governance
As your company secretary, CityLinkers will assist in ensuring good corporate governance and adherence to procedures. This approach fosters transparency and accountability, which are crucial for effective governance.
Board Support
As your company secretary, CityLinkers will provide assistance to your board of directors with meetings, minutes, advice and governance matters. This optimises board effectiveness.
Confidentiality
As professionals and your company secretaries, CityLinkers are committed to maintaining the strictest confidentiality regarding sensitive company information and records. This provides reassurance and peace of mind.
