Technology Voucher Programme (TVP)

Entity types:

• Registered in Hong Kong under the Business Registration Ordinance (Cap. 310), or

• Incorporated and registered under the Companies Ordinance (Cap. 622), or

• A statutory body set up by Hong Kong ordinances.
  Also: not a listed company, and not a government-subvented organisation (nor its subsidiary).

Substantive business operations in Hong Kong: Must be operating locally at the time of application, related to the proposed project (a shell BR isn’t enough). Evidence the Secretariat may ask for includes recent invoices/contracts, bank statements, tenancy/utility bills, MPF/employee records, and tax/audited accounts.

Objective & locality: Projects must improve productivity or upgrade/transform business processes, with deliverables used to benefit operations in Hong Kong. The project must not start before submission (unless using the early-start arrangement in point 5).

Eligible cost items:

• Technology consultancy by a local university/research institute or a company registered under the BRO (state deliverables and fee breakdown).

• Customised systems/solutions (e.g., ERP/CRM/POS, websites/e-commerce, mobile apps).

• Off-the-shelf hardware/software/services essential to the project, but generally ≤50% of total project cost; subscription/SaaS usually fundable up to 12 months.

• Audit fee (if approved funding > HK$50,000) up to HK$3,000.

Not funded (examples): normal operating costs (rent, salaries/MPF, routine office IT like standard office suites/AV), maintenance/warranty/insurance, marketing/branding, travel, financing costs, and admin overheads.

Asset rules: Title to funded equipment/software vests in the applicant; keep items ≥1 year after completion unless approved otherwise; items must be properly licensed and non-infringing.

Ceiling & matching: Up to HK$600,000 per entity on a 3:1 matching basis (Government ≤75%; your cash ≥25%; in-kind not accepted). No double-funding from other local public sources.

How many projects: Up to six approved in total, but only one project at a time (you can apply again only after completing the previous project and submitting the final report).

Duration: Each project should normally finish within 12 months. You may notify an advance or a ≤6-month deferment of the completion date without a formal contract amendment; >6 months needs approval (and can affect funding).

Competitive quotes required:

• ≤ HK$50,000: ≥ 2 written quotes

• > HK$50,000 – HK$300,000: ≥ 3 quotes

• > HK$300,000 – HK$1,360,000: ≥ 5 quotes

• > HK$1,360,000: open tender via channels accessible to the public
  Unless justified and agreed by the Secretariat, award to the lowest conforming offer.

Designated e-procurement option: You may obtain quotes via the Secretariat’s open e-platform (ePROQ); same “lowest conforming” rule applies.

Conflict of interest & non-collusion: No related-party suppliers; bidders must sign probity and non-collusive quotation/tendering certificates; suppliers may not finance your TVP project.

Cash handling: Use non-cash methods. If unavoidable, any single cash transaction ≤ HK$5,000 (with written certification); otherwise, prior approval needed.

If later approved, projects that started early can still receive the initial payment (see point 6) once conditions are met.

Initial payment: Up to 25% of approved funding after signing the agreement and depositing your matching cash into a separate, risk-free, interest-bearing HKD designated bank account used solely for the project (keep all bank statements; interest must remain in the account and be reflected in the accounts).

Final payment: Reimbursed after completion and acceptance of your final report; amount is based on actual eligible cost minus initial payment.

Within 2 months of completion, submit:

• Final report + evidence of deliverables (e.g., system screenshots, delivery notes, training records/photos),

• Invoices and receipts (payer name must match the applicant),

• Audit: if approved funding > HK$50,000, an independent auditor’s statement of income & expenditure (audit fee up to HK$3,000 can be funded). If ≤ HK$50,000, submit a signed final statement.

Post-project evaluation: Submit a short evaluation 6 months after completion on outcomes versus objectives

Substantive operation proof (project-related): e.g., invoices/receipts/contracts issued within 3 months before applying, latest audited account, profits tax return/assessment.

ID of signatory: HKID or passport of the authorised signatory.

Procurement integrity: Signed probity & non-collusive certificates from all bidders; all quotations showing contact details and mapping to budget lines.

If you plan to claim audit fee: Upload audit quotations (with probity/non-collusion certificates for the audit quotes as well).